Classified examples · Everyday AI tools · Po polsku
AI note-taker that records and summarises meetings
Depends on the useDeployer
An AI assistant joins internal and client calls, transcribes them and sends a summary to participants.
How we classify it
- Transcription and summaries are an AI system used by the company: deployer.
- Transcribing speech is not emotion recognition and is not listed in Annex III, so the basic use is minimal risk.
- Some tools add 'sentiment', 'engagement' or 'mood' scores per speaker. Inferring the emotions of employees from their voice or face at work is prohibited (Article 5(1)(f)); with clients it is an emotion recognition system that must be disclosed (Article 50(3)) and is high-risk (Annex III point 1(c)).
- Result: minimal risk if limited to transcription and summaries; switch off any emotion or engagement scoring of employees.
What applies now
- Tell participants that the call is recorded and transcribed, with a GDPR information notice
- Check the vendor's retention and whether recordings are used to train models
- Register entry and owner
- Disable emotion, sentiment or engagement features for staff
What would change the answer
- Emotion or engagement scoring of employees: prohibited
- Using transcripts to evaluate employees' performance: high-risk from 2 December 2027
Evidence to keep
- Register entry
- Configuration screenshot showing emotion features off
- Information notice text
In the AI Compliance Kit: 02AI Acceptable Use Policy · 03AI System Inventory · 07Vendor Due Diligence Questionnaire.
Dates and sources
- AI literacy duty, Article 4: 2 February 2025
- Transparency obligations, Article 50: 2 August 2026
Legal basis: AI Act art. 5(1)(f), 50(3); GDPR art. 13.
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